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Purpose
The purpose of this communication plan is to outline the steps and procedures for effectively communicating changes in sub-processors to relevant stakeholders, including data subjects and regulatory authorities, using email as the primary communication channel. This plan ensures transparency and compliance with applicable privacy obligations when making changes to sub-processors.
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Send an email to the internal stakeholders, including the management team, legal department, and relevant data processing teams, informing them about the intended sub-processor change.
Clearly explain the reasons for the change and provide any necessary background information.
Include the date when the change will take effect.
Step 2: Impact Assessment
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Send an email to your existing customers/clients about the sub-processor change using this template.
Clearly explain the reasons for the change, any impact on the services provided, and any necessary steps they need to take, such as updating their consent or contract agreements.
Provide relevant contact information for inquiries or concerns.
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